Welcome to PreviewMe Limited’s (“PreviewMe”, “we”, “us” or “our”) website. We are an employment technology company that provides a network of employers and candidates with the tools to publish and apply for employment opportunities, promote themselves through video and communicate more effectively.
For more information on the Privacy Act 1993 – Privacy Principles, please visit this website.
Collection of personal information
Personal Information is collected in the following ways:
When you create an account with PreviewMe we collect information including your name, email address and password. You may provide additional information during the registration process, your postal and/or current address or location, job title and company name. Collectively, this information that you provide is the “Registration Information”.
We collect personal information when you fill out your PreviewMe profile. You can complete the PreviewMe profile at anytime after registration. You may choose to populate your profile with additional information such as description of your skills, employment history, and educational background. This can be provided as a mix of textual or visual (photographic and video) content.
We collect this information to simplify the application process when you apply for a Role and provide it to the Employer Member in a manner completely controlled by you.
We may also provide recommendations to you about companies to engage with and follow, Roles that we consider match your criteria and other updates and notifications. Providing additional information enables you to derive more benefit from our Services by helping you express yourself to find Roles.
We collect personal information when you contact our customer support team.
We collect personal information when you use the Website, applications, platform technologies or other Services (whether as a Member or a Visitor). For example, we collect personal information when you click on Employer Member profiles, follow Employer Members, install our applications onto mobile devices or apply for Roles through our Service. If you are logged into your PreviewMe account or one of our cookies on your device identifies you, your usage information and log data (described below) such as your IP address, will be associated by us with your account even if you are not logged into a Service or your PreviewMe account. We log information about devices used to access our Services, including IP addresses.
Using Third-Party Services and Visiting Third Party Websites
PreviewMe collects information about you when you use your account to sign in to other websites or services and when you view pages that include our plugins and cookies.
We receive information about your visits and interaction with the sites and services of our partners that include our cookies and similar technologies, unless you disable such technologies.
Log Files, IP Addresses and information about your computer and mobile device
We collect personal information from the devices and networks that you use to access our Services.
When you visit or leave our Services (whether as a Member or a Visitor) by clicking a hyperlink or when you view a third party site that includes our plugin or cookies (or similar technologies), we automatically receive the URL of the website from which you came from or the one to which you are directed.
We are constantly innovating to improve our Services and your experience which means we may create new ways to collect information on the Services in the future. Our Services are a dynamic, innovative environment and we are always improving the Services we offer you. We often introduce new features, some of which may result in the collection of new information. Furthermore, new partnerships or corporate acquisitions may result in new features, and we may potentially collect new types of information.
How we use, disclose and share your personal information
PreviewMe using information about you
We communicate with you through electronic mail, notifications published on the Website or partner websites, messages to your PreviewMe inbox and other means available through the Service, including mobile text messages and push notifications.
We may send you messages relating to the availability of the Services, security, or other service-related issues. You agree that we may also may send promotional messages to your PreviewMe inbox.
With certain communications you send on our Services, the recipient can see your name, email address, and some network information.
Many communications that Members initiate through our Services will list your name in the primary header of the message. Messages you initiate may also provide the recipient with aggregate information about you or, if communicating from an Employer Member account, the company you represent.
Full profile information is private by design until the Member applies for a Role published by an Employer Member with the Employer Member then having access to your PreviewMe profile URL.
Service Development; Customized Experience
We may use personal information provided by you in an anonymised aggregated form to conduct research and development, generate reports and analytics, and to customize your experience and try to make it relevant and useful to you.
We may use personal information that you and other Members provide to us to improve our Services in order to provide you and other Members and visitors with a better and more intuitive experience, drive membership growth and engagement on our Service.
Sharing Information with Third Parties
Any personal information you put on your profile or you provide to a prospective employer (whether in relation to a particular Role or not) may be seen by others.
Candidate Member profiles on PreviewMe are private by default. Employer Member profiles are public by default. Where any part of a profile is made public, that public profile will be indexed and displayed through public search engines when someone searches the Member’s name (be it an individual or a company).
Polls and surveys and reports
We conduct our own surveys and polls and also help third parties do this type of research. Your participation in surveys or polls is up to you. You may opt in to or opt out of getting invitations to participate in surveys.
We may use your personal information in an anonymised aggregated form to generate reports as part of our Service. The reports are designed to help our Employer Members and third parties conduct research and improve their service offerings. We also generate reports for Members looking for Roles. For example, we generate market data that can assist our Members’ understanding of the employment landscape in a particular industry, how a Member progressed through an application process for a Role or, we generate reports that identify skill shortages and skills obsolescence to feed into the education lifecycle. We gather analytics and generate these reports to improve the quality of our Service. You will not be personally identifiable in reports generated by us.
Searching and searchability
Members may also search for Employer Members and Roles and filter Employer Members and Roles in a number of ways. The Employer Members cannot personally identify you when you search them.
Profiles for Employers
Employers can create profile pages on our Service after they have registered an Employer Member account. If you follow one of these pages and form part of the Employer Member’s profile page, you form part of that profile page’s “Community”. Non-identifiable information about you will be provided to the profile page’s administrator.
Certain profile pages on the Service are public (such as the Employer Member pages). When following those profile pages as part of a Community, we use aggregate information about followers and viewers to provide data for reporting on such pages (performance, conversions, updates, visits, cut-through).
Groups and Following
When a Member carries out an action including viewing a Role Publication, an Employer Member profile or applying for a Role, the Member is given the choice to follow the Employer. This is different to saving a Role Publication on a watch list in your profile.
In addition to clause 2.8, when you elect to follow an Employer Member and form part of that Employer Member’s Community, you can receive notifications and updates on that Employer Member. For example, you may get notifications about Roles or networking functions. These notifications are sent to your account. You can opt out of a Community at any time by adjusting the settings in your account.
When you follow an Employer Member, that Employer Member may elect to search for skills amongst its Community for an upcoming Role. You will be notified if you have the skills that match the upcoming Role but you will not be personally identified.
Testimonials about PreviewMe
If you provide any testimonials about our Service, we may publish those testimonials from time to time. Testimonials may include your name (or company) and other personal information you have provided including the testimonial.
Compliance with Legal Process and other Disclosures
We may need to disclose personal information, profile information, or information about your activities as a Member or Visitor when required by law, subpoena, or other legal process in New Zealand, Australia or other jurisdictions, or if we have a good faith belief that disclosure is reasonably necessary to:
- investigate, prevent or take action regarding suspected or actual illegal activities or to assist government enforcement agencies;
- enforce the User Agreement or Role Publication User Agreement, investigate and defend ourselves against any third party claims or allegations, or protect the security and integrity of our Service;
- Exercise or protect the rights, property of safety of Members, personnel or others.
We will attempt to notify the Member about legal demands for their personal information when appropriate in our judgement, unless prohibited by law or court order or when the request is an emergency. In light of our principles, we may dispute such demands at our discretion.
Disclosures to others as a result of a change in control or sale of PreviewMe
We may also disclose your personal information to a third party as part of a sale of the assets of PreviewMe, a subsidiary, a parent, or division, or as a result of a change in control of PreviewMe or one of our affiliates, or in preparation for any of these events.
We may employ third parties to help us with the Service.
We may employ third party companies and individuals, such as Microsoft Azure, to facilitate our Services, including for maintenance, analysis, audit, marketing and development, video production. These third parties have access to your personal information only to perform these tasks on our behalf and are obligated to PreviewMe not to disclose or use it for any other purpose.
Data Processing outside New Zealand
We may transfer your personal information for the purpose of storage or processing outside New Zealand, wherever PreviewMe, its affiliates or its service providers operate.
Storage of Information
Any personal information provided to us will be collected and held by, or on behalf of, us at Microsoft’s data centres used by PreviewMe. We may use cloud providers or data centres (whether in New Zealand or overseas), to manage and store personal and other information we collect, and will ensure that any storage on such a platform provides adequate security measures.
Refer to www.microsoft.com/en-us/trustcenter for more information on Microsoft’s compliance, security and cloud storage facilities.
Other rights and obligations
Rights to access, correct or delete your personal information and closing your account
You can change your personal information at any time by editing your profile, deleting your personal information that you have uploaded or published, or by closing your account. You can also ask us for additional personal information we may have about you.
You have the right to:
- access, modify, correct, or delete your personal information controlled by PreviewMe regarding your profile or any other personal information we hold about you;
- change or remove your content and personal information; and
- close your account.
You can request access to and/or correction of your personal information that is not viewable on your profile or readily accessible to you (such as your IP access logs) through PreviewMe’s help centre.
If you close your account, your personal information will generally be removed from the Service within 48 hours. We generally delete closed account information and will de-personalize any logs or other backup information through the deletion process within 30 days of account closure except as noted below.
Personal information you have shared with other Members or other entities (for example, personal information provided through the job application process or messaging prospective employers) or that other Members have copied and stored may also remain visible after you have closed your account or deleted the personal information from your own profile.
We may not be able to provide you with access to, correct, or remove any information about you that other Members copied or exported out of our Service because this information may not be within our control. You can make such requests directly from Employer Members to whom you have applied via our Services.
We may retain personal information, for a limited period of time, if requested by law enforcement. Our Customer Service team may retain information for as long as necessary to provide support, related reporting and trend analysis only, but we generally delete or de-personalize closed account data.
Third party links
Our Services may contain links to and from websites that are not controlled by us. By using our Services, you may also provide your non-public personal information to third parties such as Employer Members receiving your Role applications. If you follow a link to any other website or provide your personal information to third parties, you should note that they have their own rules around privacy. We do not accept any responsibility or liability for anyone else’s policies or for any transactions that you enter into with them.
If you agree to the changes, simply continue to use the Service. If you object to any of the changes to our terms and you no longer wish to use our Services, you may close your account.
We have implemented privacy safeguards designed to protect the personal information that you provide in accordance with industry standards. Access to your data on our Services is password protected, and data such as credit card information is protected by SSL encryption when it is exchanged between your web browser and the Services.
There is no guarantee that personal information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical or managerial safeguards. It is your responsibility to protect the security of your login information. Please note that emails, instant (SMS) messaging and similar means of communication with other Members are not encrypted, and we strongly advise you not to communicate any confidential information through those means.
Please help to keep your account safe by using a strong password.